Know exactly what you have, where it is, and what's promised.
One system for your whole operation: buying from suppliers, receiving containers, storing across warehouses, picking and shipping orders, invoicing customers and getting paid. Built for distributors who buy in cases, stock in pieces and sell in packs.
| Item | On hand | Available | Status |
|---|---|---|---|
| Basmati rice 5 kg | 1,240 | 930 | Healthy |
| Chickpeas 2 kg | 180 | 40 | Reorder |
| Sunflower oil 15 L | 96 | 96 | Expiring Nov |
| Turmeric 400 g | 0 | 0 | On order |
Illustration with sample data
Stop guessing what's on the shelf.
When stock lives in spreadsheets and an old accounting package, units get mixed up, orders get promised twice, and perishables expire in the back of the warehouse. Our Inventory Management System puts it all in one place, in real time.
The usual problems
- Buying in cases but selling in packs causes constant conversion errors
- No clear view of stock that's already promised to customers
- Containers arrive with no warning and nowhere to put them
- Old stock expires while newer stock ships first
- Customers over their credit limit keep ordering
With Yoo Inventory
- Units of measure set per product, with conversions done for you
- On hand, reserved, on order and available, for every warehouse
- Shipments and containers tracked with arrival dates
- Picking by soonest expiry, with full lot traceability
- Automatic credit holds and approvals
Built around how distributors really work
Buy in cases. Stock in pieces. Sell in packs.
Every product gets its own units and conversions. Purchase by the case from your supplier, track stock in the smallest unit, and sell by the bag, sack or pallet. The system does the math on every order, receipt and invoice.
- Different buying, stocking and selling units per product
- Conversions applied automatically everywhere
- Prices by unit and by customer tier
Basmati rice, premium SKU BR-5
From supplier quote to stock on the shelf.
Compare supplier quotes side by side, raise purchase orders with approvals, and track shipments and containers until they arrive. Receive against the PO, inspect quality, and put stock away to the right bin.
- Supplier quote comparison and PO approvals
- Automatic POs from reorder rules, plus blanket POs
- Container tracking and advance ship notice import
- Landed cost, vendor bills and 3-way matching
Container MSKU 448210 Arriving Oct 28
Pick faster, ship right, waste less.
Batch orders into waves, follow optimized pick paths and scan barcodes as you go. Lots and expiry dates are tracked on every unit so the oldest stock ships first, and every movement is recorded.
- Wave picking with optimized pick paths and work queues
- First-expiry-first-out picking for perishables
- Barcode scanning and item and pallet label printing
- Packing, shipping, backorders and partial shipments
Wave W-1027 · 18 orders Zone B
Sell with confidence and get paid on time.
Take orders with the right price for each customer, hold orders automatically when an account is over its credit limit, and invoice the moment goods ship. Track what's owed with aging reports and customer statements.
- Customer price tiers and promotions
- Credit limits, credit holds and order approvals
- Invoices, payments, credit memos and returns
- Separate bill-to and ship-to for third-party distributors
Receivables aging
One system from purchase order to payment
Multi-warehouse inventory
On hand, reserved, on order and available stock across locations, with transfers, cycle counts and ABC classification.
Reorder rules
Minimum and maximum levels per item and warehouse, with suggested or automatic purchase orders.
Lots, expiry & serials
Full traceability for every unit, with oldest-first or soonest-expiry-first picking.
Kitting & assembly
Bills of materials, kits and bundles, with assembly and disassembly that update stock automatically.
Documents & labels
PDF purchase orders, invoices, pick lists and packing slips, plus barcode labels for items and pallets.
Reports & dashboard
11+ reports including sales, profit, inventory aging, dead stock, turnover, customer profitability and supplier scorecards.
Forecasting & smart reorder
Demand forecasting, unusual-activity alerts, bundle suggestions and inventory health checks from your sales history.
Sales rep portal
Reps browse the catalogue, build orders and record customer visit notes from the road.
Users & roles
Control who can approve POs, release credit holds or change prices, with email notifications for each step.
Live in 30 days
A clear, four-week plan to move you from your current system to Yoo Inventory, with your team trained and confident.
Week 1 · Setup
Your system is configured with your warehouses, units of measure, price tiers and users.
Week 2 · Data
We import your items, suppliers, customers and opening stock from your current system.
Week 3 · Training
Hands-on sessions for purchasing, warehouse and sales staff, using your own data.
Week 4 · Go live
You switch over with our team on hand to answer questions and fine-tune.
Common questions
Which businesses is it designed for?
Wholesale and food distributors with one or more warehouses, perishable or lot-tracked stock, imported container shipments and customers who buy on credit. If you run several distribution businesses, each can be managed in the same system.
Can it handle products with different units?
Yes. This is one of its core strengths. Each product can have its own buying, stocking and selling units, and conversions are applied automatically across purchasing, warehouse and sales.
Can we move from our current ERP?
Yes. We import your items, suppliers, customers and opening balances as part of the 30-day rollout, so you start with your real data.
Does it connect to our accounting software?
The system includes invoicing, payments and receivables. Connections to accounting packages such as QuickBooks, Sage or Xero can be added as a custom integration. Ask us during your demo.
Can it be customized for our business?
Yes. Because we build the software ourselves, we can tailor workflows, reports and documents to the way you work. See custom software.
See it running with your products.
Book a demo and we'll walk through purchasing, receiving, picking and invoicing using items like yours.